A meeting place that provides the right facilities for participants is the right venue to consider. Formal venues have different types of room layouts, and seat arrangements. Usually, they are comfortable and used for various types of events. When choosing a formal venue for your next event, these are factors that can help your decision-making ideas.
What Are the Types of Meetings and Formal Venues?
Most companies have spaces for board rooms to hold meetings with clients or the company’s board of directors. Usually, a board meeting in large corporate organisations is done quarterly. However, smaller meetings can take place in these formal venues that are meant for the gathering of organisations’ decision makers.
Banquets Halls for Corporate Dinners
At specific times of the year, corporate organisations plan their corporate banquet and dinner events. They are formal events that companies hold to celebrate milestone achievements and give awards to deserving employees. Usually, hotels have banquet halls that are equipped with basic lighting, public address system, furniture and a commercial carpet to acclimatise the entire corporate look. Most luxury hotels might include a gallery to their banquet halls to accommodate the organisation’s large number of participants. Banquets halls for corporate dinners are unique event space with an excellent social atmosphere, and the standard types have great facilities and services.
Annual General Meetings (AGMs)
At the end of a business year, shareholders gather to discuss the performance of their publicly traded companies. Usually, attendees receive letters before the event that shows the venue and agenda of the Annual General Meeting (AGM). This board of directors and shareholders’ meeting often takes place in standalone venues with functional spaces, and technical requirements. Apart from presentation equipment, conference halls for AGMs should be spacious for shareholders, employees, and management staff to access easily.
to discuss the performance of their publicly traded companies. Usually, attendees receive letters before the event that shows the venue and agenda of the Annual General Meeting (AGM). This board of directors and shareholders’ meeting often takes place in standalone venues with functional spaces, and technical requirements. Apart from presentation equipment, conference halls for AGMs should be spacious for shareholders, employees, and management staff to access easily.
A dedicated auditorium for participants at a colloquium should have special facilities like projectors, internet, light fixtures, HVAC systems, public address systems, and parking spaces. It’s an event for experts from specific fields to present papers and hold discussions. Also, participants have the chance of networking and exchanging new ideas at this event. Sometimes, a symposium is organised at the colloquium because both meetings are considered as educational networking events. However, a symposium is a discussion of a specific subject that requires brainstorming.
Venues for educational events should offer fast Wi-Fi internet connectivity, projector screens, electronic whiteboards, and access to photocopying services. Usually, this is a pen and paper event that’s an extension of the classroom. Most team-building academic exercises in universities and colleges are organised in classrooms or multi-purpose auditoriums. Also, educational workshops that require a hands-on approach are done with the help of tutors. Practical-based exercises require a closed layout of seat arrangement for effective training and presentations.
Exhibitions and Exposition Venues
Before a trade show, prototypes of products are sent to journalists and social media influencers. It’s an ideal way of displaying the manufacturer’s goods and inviting participants to the event. Modern facilities for trade exhibitions and fairs are spacious. During winter or rainy seasons, expansive halls might be better than outdoor venues for a large-scale exhibition with an alluring interior wall finishing, enhancing thesuitable exhibition theme. However, local and international B2B businesses need facilities like toilets, bathrooms, restaurants, electricity, and technological support for their trade shows.
Also, product launches are frequent events during trade fairs. Professionals in the electronic and printed media industry are often invited to cover such events. Lights and cameras are essential features that we see during the unveiling of a new product. So, these formal venues must have ample space to handle the influx of journalists, and other participants during product launch events.